Administrative Summer Staff Positions

All staff positions for Summer 2009 have been filled. Check back in the winter for information and applications for Spring and Summer 2010 staff positions.

Program Offerings
Administrative staff positions are available with the following programs:

Program Title	Employment Dates*	Location	Grades
CTY Civic Leadership Institute: Baltimore	June 22 - July 19	Johns Hopkins University Baltimore, MD	10-12
CTD Civic Leadership Institute: Chicago	June 29 - July 26	University of Illinois at Chicago Chicago, IL	9-12
CTY Civic Leadership Institute: San Francisco	July 13 - Aug 9	San Francisco State University San Francisco, CA	10-12

* Administrative staff arrive on site the Monday before the students arrive and depart the site the Sunday after the students leave.



Position Descriptions

Site Director

The site director provides overall leadership and manages the day-to-day operations of the site. Site directors work with other site administrators, instructors, teaching assistants, resident assistants, parents, students, host institution representatives and various advisory contacts (e.g., year-round program staff, human resources, legal counsel and risk management). Site directors are expected to maintain high visibility on campus, attending all major events, meeting daily with staff and students and attending to administrative tasks on and off campus. Site directors should be visible, available and approachable leaders and members of the program community.

Site directors should have experience with educational leadership, teaching and/or residential life, as well as a background in service learning and a demonstrated commitment to the mission of the program. Site directors should also have outstanding communication, organizational and supervisory skills.

Site director positions are available only with the Civic Leadership Institutes. The site director’s salary starts at $3,250 per three-week session, plus room and board.

Academic Dean

The academic dean is a member of the site administrative team and assumes primary responsibility for supervising the academic staff and coordinating the academic program. Academic deans support and guide instructional staff with a variety of educational backgrounds and teaching skills. Through classroom observations and conferences with staff, academic deans provide feedback and mentoring on teaching strategies and classroom management. Academic deans also address student performance issues and oversee the editing of student evaluations. In addition, they furnish logistical support for field experiences, speakers, class projects and other academic activities.

Academic deans should have extensive experience teaching high-achieving students in junior high or high school settings, as well as a strong background in service learning and/or experiential education. Academic deans should also have administrative and supervisory experience and strong communication, organizational and computer skills.

Academic dean positions are available only with the Civic Leadership Institutes. The academic dean salary starts at $2,650 per three-week session, plus room and board.

Residential Dean

The residential dean is a member of the site administrative team and assumes primary responsibility for supervising the residential staff and coordinating the residential program. Residential deans guide a team of RAs to coordinate daily campus life and recreational activities and ensure that the residential community is safe, engaging and complementary to the academic mission of the program. Residential deans also address student medical, social, emotional and disciplinary issues and furnish logistical support for residential activities. Finally, residential deans work closely with academic staff to help coordinate the residential with the academic aspects of the program.

Residential deans should have extensive experience working in residential life or camp programming, as well as a background in teaching or counseling or graduate training in a relevant discipline. Residential deans should also have administrative and supervisory experience and strong communication, organizational and computer skills.

Residential dean positions are available only with the Civic Leadership Institutes. The residential dean salary starts at $2,650 per three-week session, plus room and board. 

Office Manager

The office manager is a member of the site administrative team and assumes primary responsibility for managing the day-to-day operation of the site’s main office. Office managers are the first point of contact for the site’s “customers,” including staff, students, parents and the host institution. Additionally, office managers are the central figures in providing the friendly, organized and professional office environment that is necessary for everyone else to do their jobs successfully.

Office managers should have a demonstrated ability to work in a fast-paced office environment, provide outstanding customer service, maintain organizational systems and manage details of multiple projects. Office managers should also have strong communication and interpersonal skills, supervisory experience, and strong computer skills, including proficiency with Mac and Windows systems and advanced knowledge of MS Word, Excel and other programs. Familiarity with accounting and database software is also recommended

Office manager positions are available only with the Civic Leadership Institutes. The office manager salary starts at $2,250 per three-week session, plus room and board.

Program Assistant

Program assistants are part of the site administrative team and work behind the scenes to help ensure the smooth operation of the program. Program assistant responsibilities include staffing the site office, fulfilling copy and supply requests and providing other clerical assistance, administering student medications, and taking students to the health center if needed. Program assistants also assist with the residential program by helping to supervise students in the dorm and during field experiences and residential activities. Program assistants may also play a role in planning and conducting recreational activities for students and must be prepared to assume the duties of a resident assistant at any time.

Most program assistants are undergraduates, graduate students or recent college graduates with a desire to gain experience with service-learning program administration and/or work with young people. Program assistants should have experience working in an office environment and strong organizational, interpersonal and computer skills. Program assistants should also have experience supervising young people and must be mature, responsible and flexible. At some sites program assistants must be at least 21 years of age with a valid driver’s license for insurance purposes. 

Program assistant positions are available only with the Civic Leadership Institutes. Program assistants earn $1,000-$1,200 per three-week session, plus room and board.

Training and Compensation

Administrative staff arrive on site one week before program start dates and participate in on-site training prior to student arrival. Administrative staff may be asked to attend an additional orientation session in early June.

In addition to the stipends listed above, all administrative staff receive room and board throughout the program. Administrative staff are responsible for their own travel to and from program sites.

Commitment and Expectations
The Civic Education Project (CEP) summer programs are quite intense, and all staff positions require a significant commitment. Once hired, staff are expected to spend sufficient time prior to the summer reviewing staff handbooks and program and curriculum materials and preparing lesson plans and activities. Administrative staff arrive on site one week before program start dates and participate in on-site training prior to student arrival. Once the sessions begin, our programs move at a fairly strenuous pace and can be quite consuming for students and staff alike. Because administrative staff live on site, many positions have 24-hour responsibilities. Following each program, staff may have additional responsibilities for student evaluation, follow-up and documentation.

In order to be successful, all staff should be committed to the goals of the program; attuned to the academic, social and emotional needs of gifted learners; and understanding of the particular challenges of working with students in an intense environment. Summer staff should possess passion, energy, creativity, organizational skills, flexibility, teamwork and the ability to troubleshoot, problem solve and manage stress. Our most successful staff members not only appreciate the intensity of this kind of immersive experience but also thrive within the community it creates.

Application and Hiring Process

1. After thoroughly reading all information about our summer programs and available staff positions, complete the online summer application. You will be asked to submit a current résumé reflecting your education, employment and volunteer experience and a personal statement of no more than 500 words, articulating why you are interested in these positions and what skills or experiences you bring to the program.
2. Summer staff consideration begins February 16, 2009, and continues until all positions have been filled. Applications are reviewed on a rolling basis as they are received, so candidates are encouraged to apply early to ensure full consideration. You will be notified via e-mail when we have received your complete application.
3. Candidates receiving further consideration will be invited to participate in an interview, in person or via telephone, beginning in early March. Candidates may also be asked to submit additional materials, including lesson or activity plans, official undergraduate and graduate transcripts, copies of teaching certifications, and additional references.
4. Most hiring decisions will be made by the end of April, although the hiring process often continues into May and even June as additional positions become available. Applicants will be notified of their status as soon as all positions are filled.

With questions about our summer staff positions or hiring process, or to check on the status of your application, please contact us.