Civic Education Project: service learning field studies for oustanding middle and high school students
CTD's Civic Education Project
Administrative Summer Staff Positions

 

 

2014 Program Offerings
Administrative staff positions are available with the following programs:
Program Title Employment Dates* Location Grades
CTY Civic Leadership Institute: Baltimore June 22 - July 20 Johns Hopkins University
Baltimore, MD
10-12
CTD Civic Leadership Institute: Chicago June 29 - July 27 Northwestern University
Loop Campus 
Chicago, IL
9-12
CTY Civic Leadership Institute: Berkeley July 13 - Aug 10 University of California, Berkeley
Berkeley, CA
10-12
* Administrative staff arrive on site the Sunday before the students arrive and depart the site the Sunday after the students leave.



Position Descriptions

Site Director
The site director provides leadership and supervision for a team of 20-25 staff members, oversees all academic and residential program activities and directly manages day-to-day operations of the site. Site directors maintain high visibility on campus, coordinate all major events, meet daily with staff and students and coach staff members in addressing residential, academic, health and social-emotional issues that arise with students. Site directors also serve as the primary liaison to host institution representatives and various advisory contacts (e.g., year-round program staff, human resources, legal counsel and risk management). Site directors are visible, available and approachable leaders and members of the program community.

Site directors should have extensive experience in educational leadership and program management, as well as experience with teaching and/or residential life or camp programming. Site directors should also have a strong background in service-learning or experiential education and a demonstrated commitment to the mission of the program. Finally, site directors should have extensive supervisory experience and outstanding communication and organizational skills. 

Site director positions are available only with the Civic Leadership Institutes. The site director salary starts at $3,500, depending on education and experience, plus room and board (estimated at $1,750). 

Academic Dean

The academic dean is a member of the site administrative team and assumes primary responsibility for supervising the academic staff and coordinating the academic program. Academic deans support and guide instructional staff with a variety of educational backgrounds and teaching skills. Through classroom observations and conferences with staff, academic deans provide feedback and mentoring on teaching strategies and classroom management. Academic deans also address student performance issues and oversee the editing of student evaluations. In addition, they furnish logistical support for field experiences, speakers, class projects and other academic activities.

Academic deans should have extensive experience teaching high-achieving students in junior high or high school settings, as well as a strong background in service-learning and/or experiential education. Academic deans should also have administrative and supervisory experience and strong communication, organizational and computer skills.

Academic dean positions are available only with the Civic Leadership Institutes. The academic dean salary starts at $3,000, depending on education and experience, plus room and board (estimated at $1,750).

Residential Dean
The residential dean is a member of the site administrative team and assumes primary responsibility for supervising the residential staff and coordinating the residential program. Residential deans guide a team of RAs to coordinate daily campus life and recreational activities and ensure that the residential community is safe, engaging and complementary to the academic mission of the program. Residential deans also address student medical, social, emotional and disciplinary issues and furnish logistical support for residential activities. Finally, residential deans work closely with academic staff to help coordinate the residential with the academic aspects of the program.

Residential deans should have extensive experience working in residential life or camp programming, as well as a background in teaching or counseling or graduate training in a relevant discipline. Residential deans should also have administrative and supervisory experience and strong communication, organizational and computer skills.

Residential dean positions are available only with the Civic Leadership Institutes. The residential dean salary starts at $3,000, depending on education and experience, plus room and board (estimated at $1,750).

Office Manager

The office manager is a member of the site administrative team and assumes primary responsibility for managing the day-to-day operation of the site’s main office. Office managers are the first point of contact for the site’s “customers,” including staff, students, parents and the host institution. Additionally, office managers are the central figures in providing the friendly, organized and professional office environment that is necessary for everyone else to do their jobs successfully.

Office managers should have a demonstrated ability to work in a fast-paced office environment, provide outstanding customer service, maintain organizational systems and manage details of multiple projects. Office managers should also have strong communication and interpersonal skills, supervisory experience, and strong computer skills, including proficiency with Mac and Windows systems and advanced knowledge of MS Word, Excel and other programs. Familiarity with accounting and database software is also recommended

Office manager positions are available only with the Civic Leadership Institutes. The office manager salary starts at $2,500, depending on education and experience, plus room and board (estimated at $1,750).

Deans' Assistant
Deans' assistants are part of the site administrative team and work behind the scenes to help ensure the smooth operation of the program. Deans' assistants provide support to both the academic and residential sides of the program. On the academic side, deans' assistants help arrange logistics for service projects, speakers and other academic activities; supervise students during those activities if needed; fulfill copy, supply and a/v requests; and provide other clerical assistance. On the residential side, deans' assistants help plan and facilitate recreational activities for students; supervise students during on- and off-campus activities as needed; fulfill copy, supply and a/v requests; administer student medications; and accompany students to seek medical care if needed. Deans' assistants also support the administrative team by helping to staff the site office. Larger sites may have separate academic and residential deans' assistants, while at smaller sites, the academic and residential deans may share an assistant.

Most deans' assistants are recent college graduates, graduate students, or exceptional junior- or senior-level undergraduate students with a desire to gain experience with service-learning and program management. Deans' assistants should have experience working in an office environment and strong organizational, interpersonal and computer skills. Deans' assistants should also have experience supervising young people and must be mature, responsible and flexible. At most sites, deans' assistants must be at least 21 years of age with a valid driver’s license for insurance purposes.

Deans' assistant positions are available only with the Civic Leadership Institutes. The deans' assistant salary starts at $1,750, depending on education and experience, plus room and board (estimated at $1,750).
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Training and Compensation
Administrative staff arrive on site one week before program start dates and participate in on-site training prior to student arrival. Administrative staff may be asked to attend an additional orientation session the first weekend of June (travel costs, housing and meals for this training session are covered). 
 
In addition to the stipends listed above, all administrative staff receive room and board throughout the program (estimated at $1,750). Administrative staff are responsible for their own travel to and from program sites. 
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Commitment and Expectations

Civic Education Project (CEP) summer programs are quite intense, and all staff positions require a significant commitment. Once hired, staff are expected to spend sufficient time prior to the summer reviewing staff handbooks and program and curriculum materials and preparing lesson plans and activities. Administrative staff arrive on site one week before program start dates and participate in on-site training prior to student arrival. Once the sessions begin, our programs move at a fairly strenuous pace and can be quite consuming for students and staff alike. Because administrative staff live on site, many positions have 24-hour responsibilities. Following each program, staff may have additional responsibilities for student evaluation, follow-up and documentation.

In order to be successful, all staff should be committed to the goals of the program; attuned to the academic, social and emotional needs of gifted learners; and understanding of the particular challenges of working with students in an intense environment. Summer staff should possess passion, energy, creativity, organizational skills, flexibility, teamwork and the ability to troubleshoot, problem solve and manage stress. Our most successful staff members not only appreciate the intensity of this kind of immersive experience but also thrive within the community it creates.

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Application Process & Hiring Timeline
  1. Before you complete the application, please be sure you have thoroughly reviewed all of the information on our web site about our programs and available staff positions. Once you are ready to apply, complete the online Summer Staff ApplicationIn the application, you will be asked to supply contact information for three professional references, and upload a current sumé reflecting your education, employment, and volunteer experience, and a personal statement of no more than 500 words, articulating why you are interested in these positions and what skills or experiences you bring to the program. Please note: It is not an option to save and return to the application to complete at a later time. You will be notified via e-mail once we have received your completed online application, résumé, and personal statement. Due to a high volume of applicants, we are unable to review incomplete applications. 
  2. Summer staff consideration begins January 1, 2014 with returning staff members, and February 1, 2014 with new applicants, and continues until all positions have been filled. Applications are reviewed on a rolling basis as they are received, so candidates are encouraged to apply early to ensure full consideration. We typically consider applicants in the following order: returning staff members, new administrators, new instructors and new lead facilitators, followed by remaining instructional and residential positions.
  3. Candidates receiving further consideration will be invited to participate in a phone interview beginning in early February. Candidates may also be asked to submit additional materials, including lesson or activity plans, official undergraduate and graduate transcripts, copies of teaching certifications and additional references.
  4. Most hiring decisions will be made by the end of March, although the hiring process often continues into April and even May as additional positions become available. Applicants will be notified of their status as soon as all positions are filled.

Thanks again for your interest in the Civic Education Project. If you have questions about our summer staff positions or hiring process, or to check on the status of your application, please feel free to contact us.

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